In today’s competitive real estate world, where time and money are the two most valuable things, document management is extremely time and resource-consuming work for a realtor. Paperwork like legal forms, contracts, disclosures, agreements, brochures, and so much more take up the entire office physically, making it haphazard. The messed-up files of paperwork create a bad impression on walk-in clients and establish an unfriendly and miss managed environment instead of a good first impression.
Provided that laws in every country state that the paperwork of every real estate firm should be intact for the future as legal proceedings may arise, the need to stack important documents for what may seem like ages is impossible. That makes it more crucial to manage the paperwork in a document management system customized for real estate.
A document management system customized for realtors helps properly manage the paperwork in a user-friendly manner. Hire Software developers to build efficient document management systems to meet the unique needs of a realtor. The customizations we offer help make the document management system more suitable according to the realtor’s needs.
Ready-made document management systems manage the paperwork but not according to the unique needs of the realtor and thus produce inefficiency. This can lead the real estate business into constant problems such as mismanagement of documents on the system, not showing the accurate information which the user needs at a given time. The ready-made solutions can fail miserably by not helping the user giving the assistance when it is required.
Here is how a custom made real estate document management system can realtors thrive even in competitive markets:
Robust Security for All Files
Our Document management system customized for realtors not only stores and manages all the documents and paperwork in a central cloud-based repository so that the documents and data stay at your fingertips, but also gives you an option to protect every file with a unique password so that no file can be misused even in the worst-case scenario.
Intuitive Search Box
A customized real estate document system helps in giving a better user experience for the real-estate backend staff by providing accurate results by just typing a single word in the search box. All the related documents show up on the screen because of the customization, which decreases the time spent searching the documents that are needed. E.g. A realtor searches 2019 in the search box, all the documents that consist of the number 2019 will appear on the screen.
Keeping a Track Record of the Shared Files.
The more the number of customizations on the document management system for real-estate, the simpler it will be to use the in-house staff k. We can also customize an app to keep a record of to whom and from whom the document is sent or received, as it may be required for the understanding of a realtor in future hardships.
Scheduling of Alarms and Alerts
Most real estate businesses are required to remember the occupied active working days. One of the most common problems that a realtor faces is the deadline that a realtor fails to recall. That results in fines and sometimes great losses. That’s where our customized document management system helps the user. It lets them be on time with paperwork for everything. A realtor should be punctual in every formality, and it is a possibility with unique features that alert the user every time it’s required. It lets them skip the to set a reminder in advance. A pop-up notification will help to ensure that the rt reaches the staff at the time of requirement.
Additional Detail Column Format for the Documents, i.e. holder caption.
A realtor who stores and manages all the documents in an app but does not have a summary and contact details about the documents would have to go through the paperwork in detail again in order to contact the person in question. With our Document management system customized for realtors, they can put a few details in the caption that are useful in the time of need. That helps the user get a brief about the document and easy contact details such as mobile number, email id, house address, etc. These details about the contact person can be procured without wasting any precious time.
Another problem that arises in the present-day real-estate world where employees are paid highly is that businesses can’t afford to waste their time on chores like paper management, so in order to save their precious resources, a customized document management system for realtors which is best for solving problems like storing and managing the documents. It also provides a user-friendly experience to the user to best meet their unique needs.
Management of documents and other paperwork can be a mess but with an app that is customized to the user’s needs. That helps us store and manage the document, making it accessible to the user when needed, is the most helpful customized app for a realtor. Thus a user can customize and add more additional features to the app as per the requirement. Making it the best app for the smooth working of the realtor.